Rooms and equipment scheduling

Rooms and equipment scheduling is planned for HLB. It would let your bookings account for the physical spaces and tools a service would need, not just staff availability. It would be designed for service businesses with a physical location, such as salons, clinics and beauty treatment providers.

A room would be any place used for a service, such as a massage room, salon chair, workout area or pedicure station. Equipment would be a tool or device used to deliver a service, from a facial machine to a simple chair.

Here is how it would work:

• You would turn on rooms and equipment in your calendar preferences, which would add rooms and equipment tabs.
• You would create a room with a name, description and capacity, which would be the number of appointments that could happen in that room at the same time.
• You would create equipment with a name, description, total quantity and an out of service quantity for units in need of repair.
• You would link rooms and equipment to your service calendars.

Once linked, each booking would reserve the room or equipment automatically. When showing open times, HLB would check both staff availability and resource availability, which would help prevent double bookings of rooms and equipment as well as people. For example, with one room of capacity 2 shared by two massage services, two appointments could overlap, but a third at the same time would not be offered.

A piece of equipment could be linked to several calendars, but each calendar could have only one piece of equipment. Appointment details would show the assigned room and equipment, and when booking a service appointment in the app you could pick the room from a dropdown.